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Video: Power BI Data Privacy Settings Deep Dive from Chris Webb’s BI Blog

Over the past year or so I’ve been delivering a presentation on the Power Query engine’s data privacy settings at various conferences and Power BI user groups, in an attempt to try to pull together all the knowledge I have on this complex topic. Luckily, when I presented this session at the London Power BI User Group recently, they recorded it and posted it on YouTube here:

If you’re struggling with data privacy errors like:

Formula.Firewall: Query ‘Query1’ (step ‘xyz’) is accessing data sources that have privacy levels which cannot be used together. Please rebuild this data combination.

or

Formula.Firewall: Query ‘Query1’ (step ‘xyz’) references other queries or steps, so it may not directly access a data source. Please rebuild this data combination.

…in either the Power Query Editor in Power BI or Power Query/Get&Transform in Excel, then I hope this video will help you understand why you’re getting these errors and what you can do to avoid them.

A lot of what I show in this session draws on other material, such as:

  1. My five-part series of posts on the Power Query data privacy settings that starts here

  2. My post on how credentials and data privacy settings are stored for dynamic data sources here

  3. My post here on the performance overhead of applying data privacy checks

  4. Ehren von Lehe’s detailed paper on (available here) on how the engine partitions data sources while applying data privacy checks. One of the things I show in the video is that it’s now possible to see these partitions using Power Query Query Diagnostics (see here for some details – although I should probably devote a whole blog post to this in the future)

Lastly, one minor correction to something I said in the video: at the 44:32 mark I do a demo that shows how you can use M functions to avoid a Formula Firewall error. While this trick works in Power BI Desktop and Excel, it results in a dataset that can’t be refreshed in the Power BI Service unfortunately.

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